Custom
Software
Papaya builds custom ERP, CRM and workflow software for Ontario businesses that have outgrown spreadsheets and off-the-shelf tools. It starts with Papaya Admin and extends to job costing, quoting, order workflows and integrations. Systems start from $4,000, Admin + Automation from $6,500, and Admin Care is $149/month, plus HST.
Pricing
From $4,000
Papaya Admin starts at $4,000 one-time and Admin + Automation at $6,500, with Admin Care at $149/month, all plus HST. Larger ERP and workflow builds are quoted per scope after a 15-minute call, with one fixed written quote.
Prices shown are starting points. Scope and deliverables will determine final pricing. All prices in CAD, plus HST. We don't discount, we re-scope. See all pricing.
What's included
Everything
you get
CRM & enquiry capture
Enquiries from your website form, Gmail and text/Telegram messages are created automatically and flagged for review.
Workflow board
Every job moves through clear stages, Lead to Responded to Retained to Paid to Completed, or stages built around your business.
Quotes & invoices
Quotes and invoices in CAD with HST, generated from the same record as the customer and the job.
Job costing
Jobs and projects with vendor costs tracked against what you billed, designed by a team with hands-on construction finance experience.
Order workflows & integrations
Custom stages, staff roles and connections, the kind of systems we've built for Marlicon (ERP) and Dasma DXB (order workflows).
Security & ownership
Staff logins, an audit log, nightly backups and login lockout, running on your own Cloudflare account so you own the data.
Process
How
it runs
-
01
Scoping call or email
A short call or email on how work moves through your business today.
-
02
Fixed quote
One written quote for the system and everything in scope.
-
03
Build & set up
We build it on your own Cloudflare account and set up staff logins.
-
04
Admin Care
Ongoing care for your system at $149/month.
What you
walk away with
- CRM with auto-captured enquiries
- Workflow board with custom stages
- Quotes and invoices in CAD with HST
- Job costing with vendor costs
- Staff logins, audit log and nightly backups
This is
for you if
- Your business runs on spreadsheets, sticky notes and someone's memory.
- You quote, order or cost jobs in a way off-the-shelf software doesn't fit.
- You want to own your system and your data instead of renting software per user.
Questions
Common
questions
How much does custom ERP or CRM software cost?
Papaya Admin starts at $4,000 one-time, Admin + Automation from $6,500, and Admin Care is $149/month, all plus HST. Larger ERP and workflow builds are quoted per scope with one fixed written quote.
What's the difference between a CRM and an ERP?
A CRM tracks customers and enquiries. An ERP runs the operation behind them: jobs, costs, orders and invoicing. Papaya Admin covers the CRM side and extends into ERP features like job costing when you need them.
Who owns the data?
You do. The system runs on your own Cloudflare account, so the data stays with your business.
Have you built systems like this before?
Yes. We implemented an ERP for Marlicon, an Ontario commercial contractor, built order workflows for Dasma DXB, a Dubai print and copy shop, and built the CRM behind Othman's Barbershop.
Can it connect to the tools I already use?
Website forms, Gmail and text/Telegram messages are already supported. Other integrations are scoped on the call and priced in the fixed quote.
Pairs well with
Get a
quote
A quick scoping call or email, then one fixed written quote. The price doesn't move. Replies within one business day.
contact@papayacreative.co